Updating Your Meeting Settings in Zoom

1. Visit the ASU Zoom page and log in with your ASURITE information.

2. If a data privacy selection screen appears, choose your desired option and select "Accept".

3. On the left-hand menu, select "Meetings."

4. Any meetings you have scheduled will show on the screen. Hover over the title of your meeting and select "Edit" on the right-hand side.

5. If prompted, select "Edit All Occurrences."

6. Verify you have the following settings selected:

   • Time Zone: Set to "(GMT-7:00) Arizona"

     • Select "Recurring meeting" and set a weekly schedule with a "By" date (date is decided by IoR)
       

   • Security: Select "Require authentication to join", deselect "Waiting Room."

   • Video: "Off" for host and participants.

   • Audio: "Both" telephone and computer.

   • Meeting Options:

     • Select "Mute participants upon entry".

     • "Automatically record meeting" and "In the cloud".

     • Deselect "Allow participants to join anytime."

   • Alternative Hosts: Add your course team by their asurite@asu.edu email addresses.

     • This will allow your team to join as co-hosts and substitute a session in the event someone cannot host.

7. After completing all areas, select "Save."

Accessibility Settings in Zoom

1. Go to your settings and locate "Accessibility". Enable "Always shows captions".  

2. Enabling or disabling audio transcription for cloud recordings.

Note: Once you save these settings, they will be set for all of the recurring meetings in that set you scheduled.